OK while the Fry meme graphic for this post is pretty comical, it’s a nightmare scenario to contemplate. Be it weeks, days, or even hours before your event begins the DJ that you have booked for your event is no longer available. It could be for health reasons, it could be because they are out of business, or a host of other possible scenarios. Even the most reputable outfits can have unforeseen events that can affect your event. So what can you do to get everything back on track?
Panicking can be one of the worst things you can do right now. People who are panicked will rush to find someone and their state of mind can lead them to make a rash decision.
Now you should have talked to a couple of DJs while going through the interview process. Contact them to see if the date is free. What I highly recommend is not to jump to sign the first DJ you find available. Yes the odds are less in your favor for finding a DJ with your date being available, however you should approach the situation with still trying to find a DJ that fits your personality and your desired outcome.
Ask The Former DJ For Advice
While some people will not think of this because of the gravity of the situation, a lot of times a reputable DJ will already have an extensive network of DJs you can consult with. While you may be upset at the situation I highly advice approaching this as dispassionately as possible. Your previous DJ might be able to set you up with a suitable replacement, transfer the knowledge of the event to that DJ, and you are set to go!
Talk To Event Planners
You may not have hired an event planner, but if you are in a real bind they can be a very useful asset. Planners typically will have connections to a number of entertainment services and can recommend a DJ for you. Yes this will likely not come free, but it could make the difference between scrambling to finding a DJ versus having someone’s extensive network at your disposal.
Check Review Sites
There are a number of websites that DJs leverage to showcase their testimonials including Google Local, Facebook, Yelp, The Knot, and Wedding Wire. Be sure to check out the DJs to see what their overall history of services looks like.
Have A Backup Of Your Plan
Hopefully the DJ you were previously dealing with has taken notes about your needs and can transfer those notes to you in case of an emergency. As a best practice you should keep some notes for yourself. Your overall expectations, playlists, all are very important and if you happen to rush because the deadline is tight, critical things can be missed.
Last Minute Suggestions
So the DJ looks like he was going to pull through, but you are at the wedding and there is no word on their arrival. Again try not to panic, while it may be difficult it’s not completely impossible to book DJs on the same day. Talk to the photographer or venue coordinator. There will likely be a higher fee for last minute scheduling but don’t throw your cards in just yet. Coordinate with your wedding party to quickly search the local area for DJs.
You Signed A Contract, Right?
When the dust has settled, and hopefully your have found your replacement DJ, you should look at the legal ramifications of the situation. When you chose your original DJ you signed a contract right? A contract is a piece of mind for both the DJ and their clients in case of such an emergency. You are likely entitled to some form a remedy against the company. But I would examine this route only after you have secured your new DJ.
Above All, Keep A Cool Head
It is a frightening proposition, but with the right mindset you can quickly brush aside this disaster and go on enjoying preparing for your wedding!
Author Biography: Lou Paris of Paris Creative
Lou Paris has been DJing since 1988 and has a deep passion for music of all styles and genres. Coincidentally Lou is also a successful 20+ year IT professional and has merged many technology concepts to ensure a successful night of entertainment. Click here to learn more about Lou's background.